Job Description
Administrative Assistant - Arts and Humanities Division
New York University Abu Dhabi (NYUAD) seeks to appoint an Administrative Assistant
The Administrative Assistant is responsible for a wide range of administrative functions for the the Writing Program and Writing Center under the Arts and Humanities Division. The position also provides support to the Undergraduate Academic Development Office which works very closely with Writing Program and Writing Center. The candidate will support day-to-day aspects of office operations, including effective coordination of meetings, events and administrative systems. As well as semester/yearly initiatives such as the Writing Studies Working Group conference, course scheduling activities, retreats and orientations.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Serve as the Administrative Assistant for the Writing Program and Writing Center, assuming responsibility for administrative and operational needs:
Event planning and scheduling for semester wide faculty/instructor meetings, Student Plenary’s, Writing Studies Working Group conference, Retreats, Open Houses and special events
Assist the Directors with with leave and time in-lieu tracking, local onboarding activities and coordinating weekly staffing schedules for the Writing Center
Provide support to the Peer Tutor Program and Student Assistantship program
Assist the Directors with organisation of programs and initiatives, such as scheduling activities and program specific course evaluations
Serve as the coordinator for MyWCOnline. Including registration support, reporting and scheduling
Liaise with communications team to produce promotional materials and ensure program websites are updated
Provide general support including front desk support for the Writing Center during peak periods, space coordination, calendar management, meeting bookings, file management, email alias monitoring, development of contact / mail merge lists and program-wide correspondence
The position will also provide support to the Undergraduate Academic Development Office (UADO) as required:
Plan meetings and workshops for the Core Curriculum and NYUAD Teaching Development Series
Provide support to special projects and initiatives, such as Core Curriculum User Guide and Core Faculty Orientation
Monitor activity of department budgets and maintain data on spreadsheets. Review expenses and invoices for accuracy, investigate discrepancies, and report results to supervisor
Provide general support to the UADO including calendar management and travel bookings for the Associate Vice Provost for Undergraduate Academic Development, and leave coverage for administrative positions within the UADO
Job Requirements
UAE Nationals are encouraged to apply
High School diploma or equivalent
Two years of progressive professional and administrative experience
Prior experience working with administrative and financial policies and procedures
Superior written and oral communications skills in English
Advanced business computing and internet skills
Experience with the Google Suite of programs (including Drive, Docs, Sheets, Forms, Slides) and/or Microsoft Office Suite (Word, Excel, PowerPoint)
Exceptional interpersonal skills
Project coordination, time management and priorities management skills
Analytical and problem solving skills plus a teamwork and dedicated customer service approach
Ability to communicate cross-functionally with all levels and in an academic environment
Organized work habits, consistent accuracy, and attentiveness to detail
Ability to maintain confidential and sensitive information and documents
Flexibility to adapt to organizational needs for New York University in New York and New York University in Abu Dhabi
Bachelor’s degree welcomed
Prior experience in a higher education environment or comparable field
Knowledge of administration and academic processes and procedures in a university setting
Desirable Qualifications
Job Details
Company/Organization: New York University Abu Dhabi - NYUAD
Employment Type: Full-time
Job Location: Abu Dhabi, United Arab Emirates
Application Deadline: N/A