Job Description
Under the supervision of the Operations Manager, the Operations Analyst will support the Policy Advisor and the WPS and HA team specifically and the operations team overall. The Operations Analyst leads and fosters collaboration within the team for better programme delivery with programme staff with a focus on WPS/HA and a client-oriented approach. The Operations Analyst works in close collaboration with programme teams in the Regional Office, providing close guidance to programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. She/he also works in collaboration with operations staff in other UN Agencies.
Duties and Responsibilities
Your main responsibilities in this role include the following:
Improve capacity of IPs to effectively manage funds, by providing trainings and capacity building activities
Mitigating and minimize risks related to the utilization of funds and cash transfers through assessment of the IPs' financial management capacity, field monitoring and annual reviews
Support improving the IPs' internal financial controls through assurance activities
Verifying the financial accuracy of Projects and IPs' financial reporting on the use of funds and cash transfers; and providing support as required
Perform proper controls and due diligence for the projects’ payments and advances' liquidations, as well as raising any significant issues with the supervisor and project managers for resolution
Maintain auditable records of all expenditure reviewed against source project documents and IPs’ documents
Support the implementation of the UN Harmonized Approach to Cash Transfer (HACT) as required.
Support the maintenance of the projects' internal expenditures control system, ensuring that transactions are correctly recorded
Verification and reconciliation of various expenditure res reports and PDRs as required
Periodic monitoring of dashboards and exceptions, identification of the remedial action s in coordination with the supervisor
Support the Programme team in tracking the outstanding advances and prompt follow up of overdue liquidations
Support the preparation of project budge, and the preparation of projects cost sharing agreements as well as trust fund agreements
Support the maintenance of the Accounts Receivables for projects and follow-up with partners on contributions.
Support the preparation of the financial reports for donors ensuring UN Women timely and quality submissions, in coordination with supervisor
Monitor outstanding donor reports to donors and initiate follow-up actions
Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made
Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules
Respond to requests to resolve financial data issues
File and archive supporting work papers and documents
Provide budget setup support to permit accurate reports in formats required by Donor
Provide project staff with training on budget formats for donor-specific reporting requirements.
Support the pre-audit preparations in coordination with the supervisor and complete the pre-audit checklist
Contribute technically to the training of staff on audit requirements and preparations, and as otherwise determined by Operations Manager
Write responses to internal and external audit inquiries and other findings related to financial management for review/approval by Operations Manager
Plan and track expenditures and performance audit of financial resources
Support the implementation of the Audit recommendations, in coordination with the Operations Manager.
Assist and provided input to training materials for the project teams on financial donor reporting and project closure or other related finance items
Actively participate in knowledge sharing and changes of duties with other staff in Finance team, as requested by Operations Manager
Ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure compliance and consistency.
Financial activities/transactions and documentations are implemented/processed according to UN Women rules and regulations, policies and procedures.
Programme units receive timely support in relation to financial management, budgeting and planning.
Timely and accurate professional advice on financial issues.
Timely reporting on financial issues.
Financial control and due diligence for the Development Projects and Implementing Partners (IPs)
Support to Country Office's Programme Teams for quality financial management of development projects
Ensuring timely preparation of financial donor reporting in collaboration with projects’ teams
Support the audit process in accordance with UN Women rules, regulations, policies and procedures
Facilitate knowledge building and knowledge sharing focusing on achievement of the following results.
Performance Indicators
Job Requirements
Bachelor’s degree in Finance/Accounting. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
At least 7 years’ experience in a finance / accounting-specific role with in a large international organization preferably in the UN system is required.
Demonstrated financial experience using an ERP financial system.
Demonstrated experience in providing financial and budget support to programmes/projects.
Demonstrated knowledge of IPSAS/IFRS.
Experience in the usage of office software packages (MS Word, Excel, etc.).
Fluency (written and spoken) in English and Arabic required
Education:
Experience:
Language:
Job Details
Company/Organization: UN Women Egypt
Employment Type: Full-time Job
Job Functions: Finance, Analyst
Job Location: Cairo, Egypt
Expected Duration of Assignment: One year
Application Deadline: 10 January 2019
Apply on UNDP website